Indiana State Tennis Convention Questions & Answers:
Q1: Who sponsors the Indiana Tennis Convention and who attends?
A1: The Indiana Tennis Convention is sponsored by the Indiana High School Tennis Coaches Association (IHSTeCA) in conjunction with the Indiana Coaches of Girls Sports Association (ICGSA). Attendees include coaches of boys’ and girls’ tennis teams at the high school and middle school levels, as well as a few collegiate coaches and club professionals. Attendance typically is near 200 coaches.
Q2: Where is the Indiana Tennis Convention held?
A2: The convention is held at the Indiananapolis Racquet Club (IRC) on Dean Road. The IRC is located at: 8249 Dean Road, Indianapolis, Indiana 46240. Phone: 317-849-2531.
Q3: What are the dates and times of the convention?
A3: In 2018, the dates of the convention are Thursday, February 1st (6:00-8:00 p.m.), Friday, February 2nd (8:00 a.m.-5:00 p.m.), & Saturday, February 3rd (8:30 a.m.-12:00 p.m.).
Q4: What is the cost for the convention?
A4: There are several options. All options include a one-year (calendar year) $30 membership in the IHSTeCA, T-Shirt, Friday lunch, Hall-of-Fame Dinner Option if you wish, and much more. HS Head Coaches and club pros can sign-up for the three-day package (Thur-Fri-Sat) for $130 or sign up for the two-day package (Thur & Fri) for $100. Assistant HS Coaches, Middle School Coaches, or Out-of-State Coaches can sign up for any package for $85. Retired coaches can sign up for any package for $75. Head coaches also receive a $15 discount if they bring an assistant coach.
New this year is $75 package for college coaches (this includes the Convention, T-shirt, Friday Lunch, and a college coaches table for HS coaches to talk with you. Ask Tim Cleland for more info.
Q5: What about the Indiana High School Tennis Hall of Fame?
A5: Your registration for the convention includes the option to attend the Hall of Fame banquet and the awards ceremony. This is on Friday evening, Feb 2nd at the Woodland Country Club. We do ask you RSVP to help us plan on an approximate number of attendees.
Q6: What is the general format for Thursday night and Saturday morning?
A6: Both shorter sessions are filled with on-court speakers. Court 1 (inside the doors of the IRC and then left) will host all of these sessions.
Q7: What is the general format for the Friday sessions?
A7: This is the day filled with lots of opportunities. Most time slots throughout the day will have two on-court sessions going on (Court 1 and Court 9). This gives coaches the option to listen to different speakers and rotate around throughout the day. After two morning sessions there is a break for lunch. This includes an IHSTeCA meeting, Awards, and a new session. After lunch more speakers fill up the afternoon. After a fun-filled day of opportunities to listen to great speakers, the Hall of Fame Banquet finishes up the night @ Woodland Country Club: 100 Woodland Lane, Carmel, Indiana 46032.
Q8: What is the format for lunch?
A8: New format for lunch in 2018. More details to come. Joe’s Crab Shack closed across the street so we will have a new plan. We will have a brief meeting to go over any IHSTeCA general information and hand out coaching awards for length of service and career victory milestones as well as State and District Coaches of the Year. We then will enjoy lunch together. Vendor time will be set up for all coaches to talk to the vendors after lunch but before the afternoon sessions start.
Q9: Where do I park?
A9: Parking is limited at the IRC so we ask that you park across the street in the old Joe’s Crab Shack lot. There will be police security officers Friday morning to help get you to the correct area for parking. Signs will be posted throughout the weekend to help you also. When you enter the Joe’s Crab Shack parking lot, turn right and go beyond the second speed bump. There then will be dozens of available parking spots. If you arrive and those slots are all full, then try to find an open spot in the IRC front or side lot. Please do NOT park in front of the businesses at the far north end of the Joe’s Crab Shack lot.
Q10: What do I need to bring?
A10: We provide pens, clipboards, paper, agendas, and outlines. There is plenty of seating around both courts. Speakers will use a microphone to allow everyone to hear. Bring an eager mind and a desire to learn and share ideas.
Q11: Should I bring my racket?
A11: YES… if you wish. Many speakers ask for volunteers to jump in and help demonstrate. Also we try to schedule a couple of blocks of time if you wish to play some fun coaches doubles either before or after sessions (usually in the morning or at night). Days and times are TBA depending on availability of extra courts.
Q12: What should I wear?
A12: This is purely up to you. If you are willing to jump in a drill or want to play in the coaches doubles, bring your tennis shoes and attire to match. Most coaches dress casually. The temperature inside the IRC is generally comfortable, but it is the middle of winter so cool breezes in and out of the IRC are normal. It is better to have layers available and take them off if needed. Lunch is also casual. The Hall of Fame banquet on Friday night is more formal with most wearing business/casual or nicer attire.
Q13: What about Vendors and is there time to visit them?
Q13: What makes this a great venue is the set-up we coordinate with the IRC. Court 2 adjacent to the main court is reserved for vendors and registration. The IRC, being a main sponsor of the IHSTeCA, has a great display as do many other vendors such as Babolat, Wilson, HEAD/Penn, and more. We often have 15-20 vendors. Vendors are on site from about 7:00 a.m. through 5:00 p.m. Friday. You may visit vendors at any time throughout the day. We take 15-minute breaks between sessions, which is a great time to visit vendors.
Q14: Are items available for sale? Are there some discounts offered?
Q14: Many vendors work with the IRC to offer “convention specials” during the weekend on shoes, rackets, etc. Several of these specials involve deep discounts so come ready to buy! Most vendors also offer a free “goodie” to all attendees such as a set of string, a hat, a grip, or other items.
Q15: I am new to coaching. Will there be information for me?
A15: We work very hard to make sure all levels of coaching find the convention to be beneficial. We present ideas from the very basic to the advanced to help all levels of player and all levels of coach. If you ever attend a convention and feel like you did not get your money’s worth, contact IHSTeCA President Tim Cleland and he will refund all or part of your registration fee until you are satisfied.
Q16: Will there be time to ask questions?
A16: Yes, during most sessions and after each session, speakers are more than happy to help out in any way possible. Many speakers provide their phone number and email addresses for future contact.
Q17: I am a teacher. Can I get professional growth points for my continuing education for license renewal?
A17: Yes, forms are available at the registration desk for PGP points. See either Tim Cleland (IHSTECA President) or Matt DeVault (IHSTECA Secretary / Web Master) to get a signed form verifying your attendance.
Q18: What if I need to stay overnight?
A18: We have made special arrangements with the Courtyard Indianapolis Carmel (37 W 103rd Street, Indianapolis), which is about 10 minutes away from the IRC You can call Marriott Reservations at 1-800-321-2211 on or before January 11, 2018. Identify yourself as part of the Indiana High School Coaches Association room block. Room rates are $99 for a King, $109 for two queens. Breakfast not included.
Q19: What if I have questions during the clinic?
A19: The officers of the IHSTeCA are always available throughout all three days.
Q20: What if I have questions before or after the convention?
A20: You can go through our website www.ihsteca.com and find out much of the information you will need. Also you can contact either Tim Cleland (IHSTeCA President) at firstname.lastname@example.org or Matt DeVault (IHSTeCA Secretary / Web Master) at email@example.com